Bylaws
Bylaws of the Administrators Council at Kennesaw State University
ARTICLE 1: NAME AND PURPOSE
The purpose of the Administrators Council is to promote effective communication, collegiality and shared governance of the University in matters regarding the development of policy and to increase bi-directional communication about the implementation of policy. The Council reports to the Provost and is responsible for the implementation of shared governance decisions and policies among its constituents. In addition, the Administrators Council is also responsible for providing feedback on issues affecting administrators and their reports.
ARTICLE 2: MISSION AND GOALS
The mission of the Administrator’s Council is to act as a forum and advocate for administrators by providing leadership and guidance on issues which affect the interest of administrators, representing them to the University administration and keeping them informed on University initiatives and policies. The Council works to create a culture that promotes the fulfillment of overall university goals and objectives and provide an educational environment that promotes the growth and improvement of higher education and KSU.
ARTICLE 3: MEMBERSHIP AND PARTICIPATION
Section 1. Membership Requirements and Privileges
- Council membership is open to all administrators who meet the following criteria:
- Hold the Human Resource title/designation of Director or above
- Manage two or more direct reports
- Manage a budget
- Responsible for strategic planning
- Responsible for implementation of policy
- Approval of Supervisor
- Assistant Vice Presidents or their equivalents may serve on the Administrators Council or may delegate the responsibility to one or more individuals in order to represent major departments within his/her division.
- Member duties: Members are responsible for regularly attending Council meetings, participating in Council business and discussions, disseminating information, and soliciting feedback about new University policies, programs and initiatives. If a member cannot commit to the meeting schedule and therefore cannot carry out Administrative Council duties, he/she should inform his/her supervisor who should designate an alternate.
- Any member may be nominated or may self-nominate for elected officer positions
Section 2. Voting Privileges for Officer Elections
Voting privileges for officer elections are open to all members of the Council.
ARTICLE 4: OFFICERS
Section 1. Chair
The Chair is responsible for scheduling meetings of the Council and establishing an
agenda for each meeting. The Chair represents the Administrators Council on the University
Council and in discussions with other shared governance groups and committees. The
Chair shall charge ad hoc committees as necessary.
Section 2. Chair Elect
The Chair Elect becomes the Chair after the incumbent Chair has completed his/her
term. The Chair Elect shall serve instead of the Chair in the event the Chair is unable
to perform his/her duties.
Section 3. Past Chair
Upon completion of his/her term, the Chair shall serve one year in the capacity of
Past Chair. The Past Chair shall serve in an advisory capacity to the current Chair
and Chair-Elect and assist in the transition of the Chair Elect to Chair.
Section 4. Recording Secretary
The Secretary shall see that the minutes of each meeting are recorded and distributed
to the Members within 15 calendar days of the meeting.
Section 5. Removal of Officers
Officers are required to attend all scheduled meetings of the Council; if circumstances
prevent an Officer from attending, he/she must communicate the absence to the Chair.
If an Officer fails to notify the Chair about an absence, it will be considered an
unexcused absence. Officers with three (3) absences in one (1) year will be removed
from the Executive Committee. The Chair or Chair Elect may call an election process
at any time to elect an Officer to fill the remainder of the term.
ARTICLE 5: ELECTIONS
Section 1. Election Procedures
The election of the Chair Elect and Secretary shall occur at the last Council meeting of the academic year. A simple majority is sufficient to elect Officers. Voting may be carried out either in person at meetings or electronically.
All members of the Council are eligible to serve as Chair or Chair Elect. The Chair Elect will assume his/her responsibilities as Chair at the first Council meeting of the academic year.
Section 2. Terms of Office
Each officer shall serve a term of one year. Officers are eligible to serve second
terms if so elected to a limit of three consecutive years.
ARTICLE 6: COMMITTEES
Section 1.
The committees of the Administrators Council shall include an Executive Committee.
Other committees may be established on an ad hoc basis.
Section 2. The Executive Committee
The Chair, Past Chair, Chair Elect and Recording Secretary will constitute the Executive
Committee of the Administrators Council. The Executive Committee will serve as an
advisory committee to the Chair. The Executive Committee shall advise the Chair about
the agenda for the meetings of the Council and work together to facilitate initiatives
and/or projects.
Section 3. Standing and Ad Hoc Committees
Standing and Ad Hoc committees of the Council shall consist of Council members who
volunteer their services for one term.
ARTICLE 7: MEETINGS
Section 1. Quorum Requirement
A simple majority of members shall constitute a quorum. A quorum is required for any
vote taken by the Council but is not required for a meeting. The number of members
shall be determined at the beginning of each academic year in fall for the purpose
of determining a quorum.
Section 2. Regular Meetings Schedule
The Administrative Council shall meet no fewer than six (6) times per academic year
during the fall and spring semesters. The Chair may call for meetings during the summer
if necessary.
Section 3.
The Chair shall set the time and place of meetings and establish the agenda.
ARTICLE 8: Operating Document Revisions
Section 1.
Proposed revisions to this operating document must be approved by two-thirds of voting
members of the Administrator’s Council.